Assistant Company Secretary

Full-Time Permanent
Sydney

As the Assistant Company Secretary you will support the General Counsel & Company Secretary and CFO and Board of Directors in a professional, organised and confidential manner.

The role:

  • assist as required to ensure all reports, documents and agendas.
  • required for efficient conduct of Board and Leadership Team meetings are completed and dispatched within deadlines.
  • ensuring compliance and reporting requirements to statutory and third parties are fulfilled in an accurate and timely manner.
  • be the go to person for all matters in relation to Board administration.
  • maintain the Corporate registers including all subsidiaries and Board Committees.
  • assisting with year end accounting process by creating the Director declarations.
  • ensuring all documentation is provided to auditors for sighting.
  • maintain template documents for all board, committee and team papers.
  • maintain and complete calendars for the Board.
  • assist with management of Performance Review process.
  • effectively manage the CFO’s inbox and diary.
  • assist with internal and external meeting organisation as required.
  • maintain an effective and efficient filing system.
  • coordinate travel, flights, accommodation and itineraries as required and project a personable and service oriented image.
  • SAP process conformance.
  • WHS policy conformance.

Your background:

  • company secretarial or governance qualifications or 2+ years equivalent experience
  • genuine interest in corporate governance
  • proficient with diligent application for Board paper management
  • excellent computer skills
  • excellent verbal and written communication skills
  • excellent organisational and decision-making skills
  • excellent attention to detail
  • capable of establishing workload priorities
  • ability to work autonomously and in a team
  • knowledge of agricultural industries helpful but not essential

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